Privacy Policy
Effective Date: June 2026
Last Updated: June 2026
Guilgal Academy (“Guilgal Academy,” “we,” “our,” or “us”) respects the privacy of our students, families, website visitors, employees, applicants, and community members. This Privacy Policy explains how we collect, use, disclose, store, and protect information obtained through our website, enrollment processes, childcare services, educational programs, tours, events, communications, and related services.
By using our website, submitting information to us, enrolling a child, requesting information, scheduling a tour, or otherwise interacting with Guilgal Academy, you acknowledge and agree to the practices described in this Privacy Policy.
1. Who We Are
Guilgal Academy is an early childhood education center providing childcare, preschool, Voluntary Prekindergarten (VPK), before-school care, after-school care (when offered), educational programs, family support services, and related activities.
Our commitment to privacy extends to protecting information about children, parents, guardians, employees, prospective families, website visitors, and business partners.
2. Information We Collect
We may collect information directly from you, automatically through our website, from government agencies, educational programs, subsidy providers, healthcare providers, and other authorized sources.
Personal Information
Personal information may include:
Parent or Guardian Information
- Full name
- Home address
- Mailing address
- Email address
- Telephone numbers
- Driver’s license or identification information
- Employer information
- Emergency contact information
- Payment information
- Billing information
Child Information
- Full name
- Date of birth
- Gender
- Enrollment information
- Classroom assignments
- Attendance records
- Developmental information
- Learning assessments
- Health information provided by parents
- Immunization records
- Physical examination forms
- Emergency medical information
- Dietary restrictions
- Allergy information
- Authorized pickup information
- Behavioral support information
Website Information
When you visit our website, we may automatically collect:
- IP address
- Browser type
- Device type
- Operating system
- Referring website
- Pages visited
- Time spent on pages
- Click behavior
- Geographic region
- Website usage statistics
3. Information Collected Through Forms
Information may be collected when you:
- Request information
- Schedule a tour
- Submit pre-registration forms
- Complete enrollment applications
- Join waiting lists
- Subscribe to newsletters
- Contact us through forms
- Participate in events
- Submit employment applications
The information collected depends on the specific form being completed.
4. Children’s Privacy
Protecting children’s information is extremely important to us.
We collect information about children only as necessary to:
- Provide educational services
- Meet health and safety requirements
- Maintain enrollment records
- Comply with state regulations
- Support developmental progress
- Communicate with parents
We do not knowingly collect information directly from children through our website without appropriate parental involvement.
Parents and legal guardians remain responsible for providing accurate information regarding their child.
5. Health Information
To provide safe childcare services, we may collect health-related information, including:
- Allergies
- Medical conditions
- Medication authorizations
- Dietary restrictions
- Emergency medical information
- Immunization documentation
- Physician information
- Health screening information
Health information is used solely for educational, safety, operational, and regulatory compliance purposes.
Access to such information is limited to authorized personnel with a legitimate need to know.
6. How We Use Information
We may use collected information for purposes including:
Educational Services
- Enrolling students
- Managing classrooms
- Tracking attendance
- Supporting child development
- Monitoring educational progress
- Providing individualized care
Parent Communication
- Sending updates
- Responding to inquiries
- Providing reminders
- Sharing announcements
- Sending newsletters
- Delivering emergency notifications
Operational Purposes
- Managing accounts
- Processing payments
- Maintaining records
- Scheduling services
- Staff administration
- Regulatory compliance
Safety Purposes
- Emergency response
- Authorized pickup verification
- Health monitoring
- Incident documentation
- Security investigations
Marketing and Outreach
- Website improvements
- Community engagement
- Event promotion
- Enrollment campaigns
Marketing communications may be discontinued by following applicable unsubscribe instructions.
7. Photography, Video, and Media
Guilgal Academy may photograph or record activities for educational, operational, promotional, marketing, social media, website, advertising, yearbooks, and community engagement purposes.
Photographs or videos may include:
- Classroom activities
- Educational projects
- Special events
- Holiday celebrations
- Graduation ceremonies
- Field trips
- Community activities
Parents may opt out of certain media uses by submitting written requests when permitted.
Please note that complete exclusion cannot always be guaranteed during group events or public activities.
8. Website Cookies and Tracking Technologies
Our website may use:
- Cookies
- Analytics tools
- Tracking pixels
- Session identifiers
- Similar technologies
These technologies help us:
- Improve website performance
- Understand visitor behavior
- Enhance user experience
- Monitor traffic patterns
- Improve marketing effectiveness
Most web browsers allow users to manage or disable cookies through browser settings.
Disabling cookies may affect certain website functionality.
9. Third-Party Services
We may use trusted third-party providers to support our operations, including:
- Website hosting companies
- Payment processors
- Email communication platforms
- Customer relationship management systems
- Enrollment management systems
- Analytics providers
- Cloud storage providers
- Government reporting systems
These providers may have access to information only as necessary to perform services on our behalf.
We require service providers to maintain appropriate security and confidentiality measures.
10. Payment Information
Payments may be processed through secure third-party payment processors.
Guilgal Academy does not typically store complete payment card information on its own systems.
Payment processors maintain their own privacy and security practices.
Parents should review applicable payment processor policies when making online payments.
11. Information Sharing
We do not sell personal information.
We may share information under the following circumstances:
With Parents and Guardians
Information may be shared with authorized parents, guardians, and custodial representatives.
With Government Agencies
Information may be provided when required by:
- Florida Department of Children and Families (DCF)
- Early Learning Coalition
- VPK administrators
- Licensing agencies
- Law enforcement
- Courts
- Regulatory authorities
With Medical Personnel
Information may be shared when necessary to protect a child’s health or safety.
With Service Providers
Information may be shared with vendors performing services on our behalf.
During Legal Proceedings
Information may be disclosed when required by:
- Court orders
- Subpoenas
- Legal investigations
- Regulatory actions
12. Data Security
We implement reasonable administrative, technical, and physical safeguards designed to protect information from:
- Unauthorized access
- Disclosure
- Misuse
- Alteration
- Loss
- Destruction
Security measures may include:
- Secure systems
- Password protections
- Restricted access controls
- Staff training
- Data backup procedures
While we strive to protect information, no security system can guarantee absolute protection.
13. Data Retention
We retain information for as long as necessary to:
- Provide services
- Maintain educational records
- Meet legal obligations
- Resolve disputes
- Enforce agreements
- Comply with state and federal regulations
Retention periods may vary depending on the type of information and applicable legal requirements.
14. Your Privacy Rights
Subject to applicable law, parents and guardians may have rights to:
- Request access to information
- Request corrections
- Update records
- Withdraw certain consents
- Request copies of records
- Request deletion where legally permitted
Certain information may be retained despite deletion requests when required by law or regulatory obligations.
15. Links to Other Websites
Our website may contain links to external websites.
We are not responsible for:
- Third-party privacy practices
- Third-party content
- Third-party security measures
Users should review the privacy policies of external websites before providing personal information.
16. Email and Electronic Communications
By providing contact information, you consent to receive communications related to:
- Enrollment
- Childcare services
- Educational updates
- Billing
- Events
- Emergency notifications
- Operational announcements
Message and data rates may apply depending on your carrier and communication preferences.
17. Employment and Applicant Information
Employment applicants may provide information including:
- Resumes
- Employment history
- Educational background
- Certifications
- Background screening information
- References
Applicant information is used solely for employment-related purposes.
18. Changes to This Privacy Policy
Guilgal Academy may update this Privacy Policy periodically.
Updated versions will be posted on our website with a revised effective date.
Continued use of our services after updates constitutes acceptance of the revised policy.
19. Contact Information
If you have questions regarding this Privacy Policy or our privacy practices, please contact:
Guilgal Academy
5668 N Pine Hills Road
Orlando, Florida 32810
Email: contact@guilgalacademy.com
Website: www.guilgalacademy.com
We are committed to protecting the privacy, safety, and trust of the families we serve.