Privacy Policy

Effective Date: June 2026
Last Updated: June 2026

Guilgal Academy (“Guilgal Academy,” “we,” “our,” or “us”) respects the privacy of our students, families, website visitors, employees, applicants, and community members. This Privacy Policy explains how we collect, use, disclose, store, and protect information obtained through our website, enrollment processes, childcare services, educational programs, tours, events, communications, and related services.

By using our website, submitting information to us, enrolling a child, requesting information, scheduling a tour, or otherwise interacting with Guilgal Academy, you acknowledge and agree to the practices described in this Privacy Policy.

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1. Who We Are

Guilgal Academy is an early childhood education center providing childcare, preschool, Voluntary Prekindergarten (VPK), before-school care, after-school care (when offered), educational programs, family support services, and related activities.

Our commitment to privacy extends to protecting information about children, parents, guardians, employees, prospective families, website visitors, and business partners.

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2. Information We Collect

We may collect information directly from you, automatically through our website, from government agencies, educational programs, subsidy providers, healthcare providers, and other authorized sources.

Personal Information

Personal information may include:

Parent or Guardian Information

• Full name
• Home address
• Mailing address
• Email address
• Telephone numbers
• Driver’s license or identification information
• Employer information
• Emergency contact information
• Payment information
• Billing information

Child Information

• Full name
• Date of birth
• Gender
• Enrollment information
• Classroom assignments
• Attendance records
• Developmental information
• Learning assessments
• Health information provided by parents
• Immunization records
• Physical examination forms
• Emergency medical information
• Dietary restrictions
• Allergy information
• Authorized pickup information
• Behavioral support information

Website Information

When you visit our website, we may automatically collect:

• IP address
• Browser type
• Device type
• Operating system
• Referring website
• Pages visited
• Time spent on pages
• Click behavior
• Geographic region
• Website usage statistics

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3. Information Collected Through Forms

Information may be collected when you:

• Request information
• Schedule a tour
• Submit pre-registration forms
• Complete enrollment applications
• Join waiting lists
• Subscribe to newsletters
• Contact us through forms
• Participate in events
• Submit employment applications

The information collected depends on the specific form being completed.

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4. Children’s Privacy

Protecting children’s information is extremely important to us.

We collect information about children only as necessary to:

• Provide educational services
• Meet health and safety requirements
• Maintain enrollment records
• Comply with state regulations
• Support developmental progress
• Communicate with parents

We do not knowingly collect information directly from children through our website without appropriate parental involvement.

Parents and legal guardians remain responsible for providing accurate information regarding their child.

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5. Health Information

To provide safe childcare services, we may collect health-related information, including:

• Allergies
• Medical conditions
• Medication authorizations
• Dietary restrictions
• Emergency medical information
• Immunization documentation
• Physician information
• Health screening information

Health information is used solely for educational, safety, operational, and regulatory compliance purposes.

Access to such information is limited to authorized personnel with a legitimate need to know.

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6. How We Use Information

We may use collected information for purposes including:

Educational Services

• Enrolling students
• Managing classrooms
• Tracking attendance
• Supporting child development
• Monitoring educational progress
• Providing individualized care

Parent Communication

• Sending updates
• Responding to inquiries
• Providing reminders
• Sharing announcements
• Sending newsletters
• Delivering emergency notifications

Operational Purposes

• Managing accounts
• Processing payments
• Maintaining records
• Scheduling services
• Staff administration
• Regulatory compliance

Safety Purposes

• Emergency response
• Authorized pickup verification
• Health monitoring
• Incident documentation
• Security investigations

Marketing and Outreach

• Website improvements
• Community engagement
• Event promotion
• Enrollment campaigns

Marketing communications may be discontinued by following applicable unsubscribe instructions.

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7. Photography, Video, and Media

Guilgal Academy may photograph or record activities for educational, operational, promotional, marketing, social media, website, advertising, yearbooks, and community engagement purposes.

Photographs or videos may include:

• Classroom activities
• Educational projects
• Special events
• Holiday celebrations
• Graduation ceremonies
• Field trips
• Community activities

Parents may opt out of certain media uses by submitting written requests when permitted.

Please note that complete exclusion cannot always be guaranteed during group events or public activities.

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8. Website Cookies and Tracking Technologies

Our website may use:

• Cookies
• Analytics tools
• Tracking pixels
• Session identifiers
• Similar technologies

These technologies help us:

• Improve website performance
• Understand visitor behavior
• Enhance user experience
• Monitor traffic patterns
• Improve marketing effectiveness

Most web browsers allow users to manage or disable cookies through browser settings.

Disabling cookies may affect certain website functionality.

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9. Third-Party Services

We may use trusted third-party providers to support our operations, including:

• Website hosting companies
• Payment processors
• Email communication platforms
• Customer relationship management systems
• Enrollment management systems
• Analytics providers
• Cloud storage providers
• Government reporting systems

These providers may have access to information only as necessary to perform services on our behalf.

We require service providers to maintain appropriate security and confidentiality measures.

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10. Payment Information

Payments may be processed through secure third-party payment processors.

Guilgal Academy does not typically store complete payment card information on its own systems.

Payment processors maintain their own privacy and security practices.

Parents should review applicable payment processor policies when making online payments.

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11. Information Sharing

We do not sell personal information.

We may share information under the following circumstances:

With Parents and Guardians

Information may be shared with authorized parents, guardians, and custodial representatives.

With Government Agencies

Information may be provided when required by:

• Florida Department of Children and Families (DCF)
• Early Learning Coalition
• VPK administrators
• Licensing agencies
• Law enforcement
• Courts
• Regulatory authorities

With Medical Personnel

Information may be shared when necessary to protect a child’s health or safety.

With Service Providers

Information may be shared with vendors performing services on our behalf.

During Legal Proceedings

Information may be disclosed when required by:

• Court orders
• Subpoenas
• Legal investigations
• Regulatory actions

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12. Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect information from:

• Unauthorized access
• Disclosure
• Misuse
• Alteration
• Loss
• Destruction

Security measures may include:

• Secure systems
• Password protections
• Restricted access controls
• Staff training
• Data backup procedures

While we strive to protect information, no security system can guarantee absolute protection.

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13. Data Retention

We retain information for as long as necessary to:

• Provide services
• Maintain educational records
• Meet legal obligations
• Resolve disputes
• Enforce agreements
• Comply with state and federal regulations

Retention periods may vary depending on the type of information and applicable legal requirements.

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14. Your Privacy Rights

Subject to applicable law, parents and guardians may have rights to:

• Request access to information
• Request corrections
• Update records
• Withdraw certain consents
• Request copies of records
• Request deletion where legally permitted

Certain information may be retained despite deletion requests when required by law or regulatory obligations.

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15. Links to Other Websites

Our website may contain links to external websites.

We are not responsible for:

• Third-party privacy practices
• Third-party content
• Third-party security measures

Users should review the privacy policies of external websites before providing personal information.

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16. Email and Electronic Communications

By providing contact information, you consent to receive communications related to:

• Enrollment
• Childcare services
• Educational updates
• Billing
• Events
• Emergency notifications
• Operational announcements

Message and data rates may apply depending on your carrier and communication preferences.

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17. Employment and Applicant Information

Employment applicants may provide information including:

• Resumes
• Employment history
• Educational background
• Certifications
• Background screening information
• References

Applicant information is used solely for employment-related purposes.

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18. Changes to This Privacy Policy

Guilgal Academy may update this Privacy Policy periodically.

Updated versions will be posted on our website with a revised effective date.

Continued use of our services after updates constitutes acceptance of the revised policy.

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19. Mobile Messaging and SMS Communications

Guilgal Academy offers an optional text messaging (SMS) program for families, prospective families, and applicants. This section explains how we handle mobile phone numbers and messaging data. Full program terms are available on our SMS Terms and Conditions page.

Consent and Opt-In

We only send text messages to individuals who have given us express written consent, typically by checking the SMS consent box on one of our website forms and providing a mobile number, by providing consent on a paper enrollment form, or by texting us first. Consent to receive text messages is never a condition of enrollment or of purchasing any service from Guilgal Academy.

What We Send

Messages may include enrollment and registration updates, tour confirmations and reminders, VPK and program information, tuition and account notifications, schedule changes and closure alerts, and replies to questions you send us. Message frequency varies and is typically 2 to 6 messages per month. Message and data rates may apply.

How to Opt Out or Get Help

You may withdraw your consent at any time by replying STOP to any message from us. You will receive a single confirmation message and will not be contacted by SMS again unless you opt back in. Reply HELP at any time for assistance, or contact us at (321) 252-1700 or contact@guilgalacademy.com.

How We Protect Your Mobile Information

No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. Information sharing to subcontractors in support services, such as our messaging service provider, is permitted only to the extent necessary to deliver the messages you requested. All other use, sharing, or sale of mobile opt-in data and consent is prohibited.

We retain mobile numbers and consent records only for as long as needed to operate the messaging program and to document that consent was obtained, consistent with the retention practices described elsewhere in this Privacy Policy.

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20. Contact Information

If you have questions regarding this Privacy Policy or our privacy practices, please contact:

Guilgal Academy
5668 N Pine Hills Road
Orlando, Florida 32810

Email: contact@guilgalacademy.com

Website: guilgalacademy.com

We are committed to protecting the privacy, safety, and trust of the families we serve.